Staff Positions

Closing date will be March 06, 2024

Job Title: Student Academic Support Associate/Officer (Academic Advising Center)

Reports to: Head of Academic Advising Center

Supervising responsibility: Work Study students as needed

Position requirements:
Minimum Education and Experience:
For Associate level:
Preferably 16 years equivalent education with preferably some relevant work experience
For Officer level:
• 16 years equivalent education with at least final two being English medium and 2 years relevant work experience
• 18 years equivalent education with preferably some relevant experience
Skills:
• Have good English speaking and writing skills
• Be well organized, punctual and attentive to detail
• Be able to maintain confidence
• Be able to work with teams
• Work well with people from a wide variety of backgrounds, cultures, and ages
• Reflect exceptional professional demeanor while communicating with students, faculty and staff.
• Be able to maintain strict confidentiality and appropriately discrete and attuned to sensitive matters.

Job Purpose/Summary:
The Student Academic Support Associate/Officer will primarily work with at-risk students to identify issues affecting retention and persistence. This will include gathering and analyzing data, interviewing students and counseling those found to be most at-risk. In addition, the Academic Support Associate/Officer will also help students understand policies and procedures, curricular options, general education and academic program requirements. Student Academic Support Associate/Officer will also be responsible for assisting students in planning programs that incorporate their interests, abilities, and goals.

Responsibilities:
• Meet with and interview students to gather data on issues faced by them in terms of their ability to complete their education.
• Run database reports to find low performing students
• Use data gathered from surveys and the QEC office to determine trends and identify signs of potential problems.
• Contact and counsel students found to be at-risk and, to whatever extent possible, assist them in mitigating these circumstances. This may include interaction with financial aid, accounts, faculty and the counseling center among others.
• Work with other offices to organize necessary support services for these students. This would include accounts, financial aid, Vice Rector’s office, advancement office, and student affairs.
• Organize workshops and seminars for students as needed for academic success. These may be on specific academic skills, interpersonal skills, presentations etc.
• Proactively review documents and database that are crucial to student success including graduation requirements in catalog, degree audit checklists and roadmaps.
• Other tasks required for identification of and assistance to at risk students
• Assist on relevant committees for student retention and success initiatives.
• Assist Head for preparation and scheduling of student workshops and other student activities.

Please submit a cover letter, CV, background information form, three letters of reference, copies of academic certificates/degrees and experience certificates. All degrees must be from HEC-recognized educational institutions with no 3rd division in the entire academic career. Only shortlisted candidates will be contacted. Applications must be emailed to recruitments@fccollege.edu.pk. Please ensure that you fill out the background information form available on the job web page.

Please click here to access the Background Information Form. It is mandatory to fill out this form and send it with your application.

It is necessary to clearly mention the job title in the subject line of the email. Forman Christian College (A Chartered University) is an equal opportunity employer. Qualified candidates from minority communities, special needs individuals, and/or transgender persons are encouraged to apply.

Last Date to Apply: February 25, 2024

Job title: Manager-Advancement & Alumni Office

Reports to:
Chief Marketing and Outreach Officer

Supervising responsibility:
Advancement & Alumni Office Staff

Position requirements:
Minimum Education and Experience:
• 16 years equivalent education with 8 years relevant work experience
• 18 years equivalent education with 6 years relevant experience
Skills:
• Successful fundraising at higher education institutions is highly desirable.
• Ability to use donor management software and Microsoft office.
• Certification and/or membership in a fundraising organization such as CASE, AFP, or similar fundraising training organizations
• Knowledge of principals of fundraising with a good understanding of the entire fundraising process: cultivation, solicitation, and stewardship, fundraising techniques, and best practices
• Ability to manage the fundraising staff, including conducting staff regular meetings, setting fundraising strategies/goals for the Advancement & Alumni Office
• Must have good conflict management skills, including ability to work with diverse group of peoples, manage difficult people and move Advancement team towards excellence in all areas of fundraising.
• Engage Alumni and rekindle interest in their Alma Mater
• Must be knowledgeable on how to use the prospect/donor information to achieve fundraising targets
• Exceptional organizational management skills, leadership skills, and interpersonal and communications skills (both verbal and written)
• Positive attitude and role model
• Self-starter and hard worker, willing to go the extra mile for the advance of the Advancement team and FCCU
• Willingness to collaborate with other departments for smooth flow of activities

Job Purpose/Summary:
The primary job of the Manager-Advancement & Alumni Office is to find funds for the University from Alumni, Government, businesses and individuals for scholarships, building projects, the endowment, faculty research and sponsorships for programs. It also includes overseeing promotional events for the purpose and supervising the alumni office and ensuring that the alumni engagement in FCCU is enhanced on an incremental basis appropriately. The incumbent manages the Advancement & Alumni Office at Forman Christian College (A Chartered University), including all fundraising efforts conducted by Alumni Affairs, Corporate Relations, Annual Fund, Major Gifts and Stewardship and Events departments. He/she is the key liaison for the Advancement & Alumni Office with the Friends of Forman in the US
He/she assures the development and maintenance of appropriate systems to fund development including but not limited to volunteer and donor management, research and cultivation, gift processing and recognition. The Manager maintains accountability and compliance standards set forth by the governing body of FCC, promoting the mission and core values of FCCU. Success will be measured by the increase in the amount of giving and the number of donors each year.

Responsibilities:
1. Design, implement and manage a comprehensive proactive cultivation plan focused on expanding major gift donors at the level that support of the initiatives of FCC (scholarships, endowment fund, capital projects, and events).
2. Provides vital input in short- and long-term strategic and operational planning within FCCU.
3. Ensures that philanthropy and fund development are carried out in keeping with the values, mission, vision and plans of FCC.
4. Provides oversight to planning and executing fundraising events involving the alumni, FCCU community and donors.
5. Oversees the management of the department’s constituents/donors database assuring it is maintain with updated and accurate information.
6. Maintains relations with public, government, corporate people of interest in an effort to cultivate and establish a link with FCCU.
7. Ensures Alumni involvement in related events and activities
8. Supporting the Rector in liaison with Friends of Forman in US, providing fundraising assistance including conducting prospect and donor visits during visits to the US.
9. Represent the Advancement & Alumni Office at events on and off campus
10. Manage and generate department’s budget and expenses, including processing donor reports.
11. Develops, recommends short- and long-range fund development plans and programs that support the FCCU’s values, mission and general objectives.

Please submit a cover letter, CV, background information form, three letters of reference, copies of academic certificates/degrees and experience certificates. All degrees must be from HEC-recognized educational institutions with no 3rd division in the entire academic career. Only shortlisted candidates will be contacted. Applications must be emailed to recruitments@fccollege.edu.pk. Please ensure that you fill out the background information form available on the job web page.

Please click here to access the Background Information Form. It is mandatory to fill out this form and send it with your application.

It is necessary to clearly mention the job title in the subject line of the email. Forman Christian College (A Chartered University) is an equal opportunity employer. Qualified candidates from minority communities, special needs individuals, and/or transgender persons are encouraged to apply.

Last date to apply is Thursday, January 18, 2024. 

Job title:
Purchase Executive/Senior Purchase Executive

Reports to:
Senior Manager Purchase

Supervising responsibility:
None

Position requirements:
• Minimum Education and Experience:
o 14 years equivalent education with 5 years relevant work experience
o 16 years equivalent education with 2 years relevant work experience
• Candidates having experience in any or all of the following will be preferred:
o Printing and Publications orders
o Arranging the small, medium, and big events
o Souvenirs, Merchandize and Grocery items for Retail Store
o Food material for hotel, restaurant or café.
Skills:
• Knowledge about procurement Procedures
• ERP systems for Procurement and Supply Chain
• Good communication and strong interpersonal skills
• Computer skills- MS Office
• Time management Skills
• Knowledge of Market and Negotiating with vendors regarding prices, quantities and delivery timescales
Behavior:
• Must be able to analyze, make judgments independently and solve problems.

Job Purpose/Summary:
The Purchase Executive will be responsible for the timely purchase of goods & services, ensuring appropriate cost with required quality in accordance with FCC’s purchase manual. Purchase Executive shall maintain a high level of communication, coordination, and liaison with internal customers, external suppliers as well as supervisors.

Responsibilities:
• Receive purchase requisition from departments and coordinate with them regarding specification of goods and/or services required and keep them updated about them about the status of their request.
• Manage Send out inquiries/ RFQs / RFIs / RFPs for goods and services to the relevant field of vendors in accordance to purchase policy and required specifications.
• Collect quotations/ proposals from vendors for required goods and services.
• Source, Select & Negotiate for the best price in terms of quality, price terms & condition delivery to site or store on time.
• Prepare bidding documents and arrange bid opening, i
• Make a comparative statement and arrange relevant approvals as per protocols.
• Issue purchase orders to vendors ensuring accurate recording of required specifications and commercial terms.
• Coordinate with supplier for timely delivery within the committed time frame.
• Prepare bills with all relevant documents and submit for payments in Billing Section.
• Coordinate and resolve grievances with end user departments. Handling and monitoring of claims to vendors for defective, shortage or missing items and warranty claims.
• Prepare and maintain accurate records and documentation.
• Keep track of advances to vendors and ensure timely adjustment of after delivery of goods and receipt of invoice.
• Maintain vendors file and such other records for the effective operations of purchasing function.
• Perform all other duties as advised by the management.

Please submit a cover letter, CV, background information form, three letters of reference, copies of academic certificates/degrees and experience certificates. All degrees must be from HEC-recognized educational institutions with no 3rd division in the entire academic career. Only shortlisted candidates will be contacted. Applications must be emailed to recruitments@fccollege.edu.pk. Please ensure that you fill out the background information form available on the job web page.

Please click here to access the Background Information Form. It is mandatory to fill out this form and send it with your application.

It is necessary to clearly mention the job title in the subject line of the email. Forman Christian College (A Chartered University) is an equal opportunity employer. Qualified candidates from minority communities, special needs individuals, and/or transgender persons are encouraged to apply.